With schools back in session, planning your 2018 yearbook is top of mind. Where should you get started? Spend a few days introducing the rookies to the yearbook world by covering these staff topics and procedures. This exercise also serves as a refresher for the returning staff so everyone starts out on the same page.
Tip #1: Create a binder or Google doc with essential information:
- -The bell schedule, school calendar and master schedule
- -Student alpha list with grade levels
- -Coaches with contact information
- -Club sponsors with contact information
- -Yearbook representative and account executive contact information
- -Yearbook tech help number
- -Staff member directory with addresses, mobile numbers and emails
- -Yearbook deadlines and work day schedule.
Tip #2: Go over camera equipment and check-out procedures. Have a photo editor walk through camera basics. Teach staffers how and where to download images. Use this handy camera check-out sheet to keep track of where your staff cameras are at all times.
Tip #3: Practice interviewing each other before going out for the real thing. Encourage “why” and “how” instead of “yes” and “no” questions. Emphasize gathering details and reactions. (Check out our post on Listening for quotable quotes.)
Tip #4: Show staffers how to access yearbook pages and where to save worked photos. Getting familiar with the workflow is important so staffers can be efficient as the school year progresses and deadlines approach. Now is a great time to create user log-ins for the software your staff will be using.
Tip #5: In the design software program, point out important tools, panels and inspectors. While you may not be ready to let student design real pages, it’s a great time to have your staff practice drawing text and picture boxes, placing photos and adding lines, shapes or color. Creating a practice spread to learn the basics or refresh veteran staffers can be helpful.
Tip #6: Walk through basic design principles and writing structure. Show several examples and practice together.
Don’t worry about covering everything—just hit the basics. Students will learn and assign more meaning to the skills as they put them into practice. It’s the beginning of a new year and we’re excited to be back to yearbook!
