--- title: Who gets a free book? How many should you provide? description: Gratis. Free. No cost. When it comes to yearbook distribution, should any books be given away free of charge? We weigh in on the freebie dilemma. image: https://blog.balfour.com/hubfs/Tuesday%20Tips/2022/2022_Apr/041922_TT_free%20books%20header.jpg --- ** [![balfour](https://blog.balfour.com/hubfs/balfour.png) ](https://www.balfour.com/) ** - ** - [** ](https://www.balfour.com/shop/customer/account/login/referer/aHR0cHM6Ly93d3cuYmFsZm91ci5jb20vc2hvcC9tYXN0ZXItdGVtcGxhdGU%2C/) - # Who gets a free book? How many should you provide? Apr 19, 2022 [Back to Blogs](https://blog.balfour.com) [ Marketing ](https://blog.balfour.com/topic/marketing) *![041922_TT_free books header](https://blog.balfour.com/hs-fs/hubfs/Tuesday%20Tips/2022/2022_Apr/041922_TT_free%20books%20header.jpg?width=1200&name=041922_TT_free%20books%20header.jpg) Gratis. Free. No cost. When it comes to yearbook distribution, should any books be given away free of charge? We weigh in on the freebie dilemma.* When you plan your exact quantity each year, make sure to include a few extra books in the count. How many depends on your school and budget. Here are suggestions on who may need a free book. | ##### *![Fort Zumwalt North HS_YB principal300](https://blog.balfour.com/hs-fs/hubfs/Tuesday%20Tips/2022/2022_Apr/Fort%20Zumwalt%20North%20HS_YB%20principal300.jpg?width=305&name=Fort%20Zumwalt%20North%20HS_YB%20principal300.jpg)* ##### *Fort Zumwalt North High School adviser Stacie Wulfert and her principal.* | | --- | FOR SURE Principal Save a copy for the head administrator and personally deliver it. Library As the home for books, records and references, your school library should house a copy of the yearbook. Balfour includes a complimentary library copy with each shipment. MAYBE Assistant Principals If you’re a small campus, it’s feasible to give a book to one or two APs. For larger schools, consider offering one book to the AP Office and let administrators share it as needed. Counselors’ Office Counselors like to have a book to put names with faces. Campus Police Officer Similar to the counselors’ office, a yearbook is helpful for identifying students. School District/Superintendent Some districts require a copy of the yearbook for district records. CONSIDER Students in need Evaluate if you can offer free or discounted books for students who can’t afford them. You might also consider a donation system where parents or teachers can purchase a book online (maybe use “FREE BOOK,” “DONATED BOOK” or “YEARBOOK ANGEL” for the first and last name. | ##### *![22 Foster HS_YB critique400](https://blog.balfour.com/hs-fs/hubfs/Tuesday%20Tips/2022/2022_Apr/22%20Foster%20HS_YB%20critique400.jpg?width=437&name=22%20Foster%20HS_YB%20critique400.jpg)CSPA Critique of Foster High School yearbook* | | --- | Other yearbook staffs It’s common to trade yearbooks with other staffs to find inspiration. Competitions If you’re planning on submitting your book for critiques or competitions, you’ll need to set a few aside for those submissions. Deaths If a student passes away during the year, it’s customary to gift a book to the parents. BE CAREFUL of school board members requesting free books or teachers/coaches expecting one free of charge. Ultimately, you’re running a business and need to stay in the black. You may consider offering a discount, especially to staff members who will be around for numerous years. One final note: Whoever you decide gets a free book, please document it in your [student media policy](https://blog.balfour.com/avoid-conflict-by-establishing-a-student-media-policy) to have a clear and established record. ### Sign up to get yearbook tips and best practices straight to your inbox! ![Balfour horizontal with tag White-01](https://blog.balfour.com/hs-fs/hubfs/Balfour%20horizontal%20with%20tag%20White-01.png?width=247&height=191&name=Balfour%20horizontal%20with%20tag%20White-01.png)   Get News and Discounts on Balfour Products! ### Get News and Discounts on Balfour Products! 2024 Commemorative Brands, Inc. Balfour is a Registered Trademark of Commemorative Brands, Inc. [Privacy](https://www.balfour.com/HelpCenter/Legal/Privacy%20Security) | [Terms Of Use](https://www.balfour.com/HelpCenter/Legal/Terms%20of%20Use) | [Legal Notice](https://www.balfour.com/HelpCenter/Legal/Terms%20of%20Use)