--- title: Organizing the Chaos description: Being organized can make a huge difference with staying on deadline and keeping your sanity. image: https://blog.balfour.com/hubfs/Tuesday%20Tips/2016/09.02.2016.png --- ** [![balfour](https://blog.balfour.com/hubfs/balfour.png) ](https://www.balfour.com/) ** - ** - [** ](https://www.balfour.com/shop/customer/account/login/referer/aHR0cHM6Ly93d3cuYmFsZm91ci5jb20vc2hvcC9tYXN0ZXItdGVtcGxhdGU%2C/) - # Organizing the Chaos Sep 2, 2016 [Back to Blogs](https://blog.balfour.com) [ Staff Management ](https://blog.balfour.com/topic/staff-management) *![Sept1_Organizing_the_Chaos](https://blog.balfour.com/hs-fs/hubfs/Tuesday%20Tips/2016/Sept1_Organizing_the_Chaos.jpg?width=800&name=Sept1_Organizing_the_Chaos.jpg) Being organized can make a huge difference with staying on deadline and keeping your sanity. Keep track of important documents and info by posting items around the room or filing in a binder.* **Essentials to collect:** - Student directory with names, grades and ID numbers - The master schedule with teachers’ rooms, classes and conference periods - Club list with sponsor room numbers & contact information - Sports’ team schedules, rosters & coaches’ contact information - Yearbook deadlines & scheduled workdays - Yearbook rep, Account Executive & Tech help phone numbers - Portrait dates & photographer’s contact information - Staff members’ names, phone numbers & emails Once this info is gathered, find a permanent, accessible spot to place it. Keep Post-it notes nearby for staff members to write down info without losing the originals or moving the binder. Here’s a [handy directory](http://r20.rs6.net/tn.jsp?f=001nJ9-O4lcnn8zwUYmnhFSwds9EtqZeHMP9HGVzvyaJDxUpOGVs3Ak6Q-Yub2P-nuoe1AqBLFx-nh8Q5zVIwl_aojFBqccS-cN_8UAp82WSY_4i-AJV1pIvQpy7lVpRaNYlTondqJZApbu3xOCom1F7cZlCfXYNYwQ2BmmwKyZe2sk5T7JbESoDNcy_JdyO1VM0hntJ3Rs4FiNF3RSe5mwTL5kJx93INt-37v8eq6VTzoTXZwuqMtNj5pEBzPpLoGx&c=x1Z1YYbPl5YJeJjTEjmNOJaGv9POyDm9eZg4XXJnklZmTUyP5HTpwQ==&ch=dxgrCh36KHoLWy96cZgBmEeo1R3OTw560EPZDNWYaZnJNGwP2eVI_A==) to fill in important numbers and build a contact list for your staff. ### Sign up to get yearbook tips and best practices straight to your inbox! ![Balfour horizontal with tag White-01](https://blog.balfour.com/hs-fs/hubfs/Balfour%20horizontal%20with%20tag%20White-01.png?width=247&height=191&name=Balfour%20horizontal%20with%20tag%20White-01.png)   Get News and Discounts on Balfour Products! ### Get News and Discounts on Balfour Products! 2024 Commemorative Brands, Inc. Balfour is a Registered Trademark of Commemorative Brands, Inc. [Privacy](https://www.balfour.com/HelpCenter/Legal/Privacy%20Security) | [Terms Of Use](https://www.balfour.com/HelpCenter/Legal/Terms%20of%20Use) | [Legal Notice](https://www.balfour.com/HelpCenter/Legal/Terms%20of%20Use)