--- title: Planning the Perfect Distribution description: Check out our top tips for the perfect yearbook distribution! image: https://blog.balfour.com/hubfs/Distribution%20Day%202.jpg --- ** [![balfour](https://blog.balfour.com/hubfs/balfour.png) ](https://www.balfour.com/) ** - ** - [** ](https://www.balfour.com/shop/customer/account/login/referer/aHR0cHM6Ly93d3cuYmFsZm91ci5jb20vc2hvcC9tYXN0ZXItdGVtcGxhdGU%2C/) - # Planning the Perfect Distribution Apr 23, 2024 [Back to Blogs](https://blog.balfour.com) ![Distribution Day 2](https://blog.balfour.com/hs-fs/hubfs/Distribution%20Day%202.jpg?width=1825&height=1217&name=Distribution%20Day%202.jpg) Tuesday Tips: A little preparation goes a long way on Distribution Day! Here are tips to help the day run smoothly. Distribution Tips: 1. **Print**** out a distribution list and have students sign for their books **as they pick them up. That way you have a record of who picked up their books and who has not.  2. **Highlight the names of students who also need to pick up accessories. ** 1. Give those away at the same time. 3. If you have **books with name stamping, separate those books** before distribution. Make sure they are in the correct station. 4. Placing an** index card in each book with the student’s name at the top** is a time saver during distribution.  5. Schedule a** staggered yearbook ****distribution,** so you don’t get overwhelmed by too many people at once.  6. If you have a lot of books to distribute, create d**ifferent stations for different parts of the alphabet**. A-E, F-J, etc.  1. **Post signs high on a wall above the tables **– don’t tape them to the tables where people will not be able to see them.  2. **Stock each station with a clipboard and a few pens**. Tie a pen to the clipboard with string or yarn. 7. **Have an ‘Extra Help’ table**. Have your editor-in-chief sit here.  1. If someone says they need to pick up a book, but their name is not on the list, ask what other names the book could be under. 1. Sometimes it’s under a parent’s or sibling’s name.  2. If you still can’t find a record of a sale, **ask them to bring ****in**** proof of purchase – a receipt, email, etc**. 8. **Develop a policy for picking up other people’s books** ahead of time.  9. Hold a meeting ahead of time. **Make sure everyone who is helping you understands the policies**. 10. Place a letter on the front of each book **asking students to check their book for quality and the ****right**** number of pages** before they write in it. 1. In the letter, also explain that this is a student publication and mistakes are inevitable.  2. A schedule of when and where portraits were taken and when and where books were sold might also be included.  11. **Play music and provide a place for students to sit and look and sign each other’s books. ** 1. **Take photos of smiling faces to use next year when planning distribution.**   **Reminder: ** **Less than two weeks left to enter the Great Shot Photo Contest! For more information check out our [flyer](https://blog.balfour.com/hubfs/Great-Shot-Photo-Contest-Sell-Sheet-Apr2024%201.pdf)!** ### Sign up to get yearbook tips and best practices straight to your inbox! ![Balfour horizontal with tag White-01](https://blog.balfour.com/hs-fs/hubfs/Balfour%20horizontal%20with%20tag%20White-01.png?width=247&height=191&name=Balfour%20horizontal%20with%20tag%20White-01.png)   Get News and Discounts on Balfour Products! ### Get News and Discounts on Balfour Products! 2024 Commemorative Brands, Inc. Balfour is a Registered Trademark of Commemorative Brands, Inc. [Privacy](https://www.balfour.com/HelpCenter/Legal/Privacy%20Security) | [Terms Of Use](https://www.balfour.com/HelpCenter/Legal/Terms%20of%20Use) | [Legal Notice](https://www.balfour.com/HelpCenter/Legal/Terms%20of%20Use)