Proofreading preferences

 

Proofreading is a second chance to examine text for typographical errors. But it’s easy to skim past mistakes in grammar or spellling – ahem, spelling.

 

Consider the following when proofreading:

  • Take some time away from the copy. Whether it’s 30 minutes or a few days, stepping away makes it easier to recognize mistakes.
  • Proofread from printed pages. It’s more difficult to catch mistakes on a computer screen.
  • Go somewhere quiet.
  • Listen to music or chew gum. Relieve the pressure of being constantly focused, but do it without too much distraction.
  • Avoid proofing under fluorescent lighting. The flicker rate is slower; as a result, it is hard to pick up inconsistencies.
  • Check spelling by using a computer spell check program or reading the text backwards.
  • Consult a student directory to verify name spellings and grades.
  • Don’t proofread if you’re tired.

Bonus tip: Using proofreading marks will help make the editing process smoother and quicker.

CSPA Names 2017 Scholastic Gold Circle Award Winners

Columbia Scholastic Press recently announced its 2017 Gold Circle Awards for secondary school yearbooks. Gold Circle Awards are awarded to recognize superior work by student journalists working with either print or online media, for yearbooks that completed in 2016. Congratulations to these Balfour students for their outstanding work!

Feature Writing: Student Life
CM. Cathryn Payne, “Kick Up the Attitude,” Tiger, Texas High School, Texarkana, TX
Sports Reporting
CM. Ben Townsend, “Running in Time,” The Arena, Legacy High School, Mansfield, TX
Academic Writing
1. France Strnad, “Creating the Exposure,” Ursus, Granite Bay High School, Granite Bay, CA
2. Demorie Galarza, “Interviewing Everybody in the Community,” Ursus, Granite Bay High School, Granite Bay, CA
Sidebar Writing
2. Janell Vinzon, “The Way I See It,” The Lonestar, Vista Ridge High School, Cedar Park, TX
CM. Le’Brittany Smith, “In Detail, Bronco for a Night,” The Arena, Legacy High School, Mansfield, TX
Headline Writing
3. Staff, Black and Gold, Rock Canyon High School, Highlands Ranch, CO
CM. Aleandra Hill, Kelly Pelligrino and Arianna Powell, Sword & Shield, Saugus High School, Saugus, CA
Caption/Cutline Writing
CM. Chris Ayala, Emma Louis, Chloe Shelby, The Talon, Hendrickson High School, Pflugerville, TX
Alternative Story Form
2. Janell Vinzon, “Learn to Lead, The Lonestar, Vista Ridge High School, Cedar Park, TX
CM. Frances Schroeder, “One Chapter Ends,” Tiger, Texas High School, Texarkana, TX
Theme and Concept
CM. Olivia Brady, Mnemosyne, Stratford High School, Houston, TX
CM. Madison Maynard, Colleen Russell and Elizabeth Tullis, Tiger, Texas High School, Texarkana, TX
Cover Design
CM. Madison Maynard, Colleen Russell and Elizabeth Tullis, Tiger, Texas High School, Texarkana, TX
Title Page
2. Tyler Jordan and Hanna Truong, The Aerie, Glenda Dawson High School, Pearland, TX
3. Staff, Black and Gold, Rock Canyon High School, Highlands Ranch, CO
Table of Contents
2. Ashley Nest and Natalie Ongay, The Palm Echo, Miami Palmetto Senior High School, Miami, FL
CM.  Staff, Tiger, Texas High School, Texarkana, TX
Sports Action Photo
1. Matthew Starkey, “Slide into Second,” Tigrium, Holy Trinity Episcopal Academy, Melbourne, FL
2. Matthew Starkey, “Soccer in the Rain,” Tigrium, Holy Trinity Episcopal Academy, Melbourne, FL
CM. Jackson Stone, “A Diving Drive,” The Eagle, Allen High School, Allen, TX
Sports Feature Photo
CM. Jennifer Lee, “Spring Division,” Carillon, Bellaire High School, Bellaire, TX
Academic Photo
1. Kelsey Clark, “Light’em Up,” The Eagle, Allen High School, Allen, TX:
Feature Photo
CM. Victoria Hoang, “Dash of Color,” The Talon, Henderickson High School, Pflugerville, TX
CM. Maya Coplin, “Bright-Eyed,” The Knight, McCallum High School, Austin, TX
Photo Illustration: Single Image
CM. Sabrina Sommer and Hunter Woods, “Life,” The Bobcat, Cy-Fair High School, Cypress, TX
Index
1. Jonathan Innis, The Bard, Hill Country Christian School, Austin, TX:
2. Le’Brittany Smith, The Arena, Legacy High School, Mansfield, TX
CM. Madison Downs, Kira Virgil and Tiara Vu, The Lonestar, Vista Ridge High School, Cedar Park, TX
Informational Graphics: Single
1. Samantha Harwood, “Book by Book,” The Knight, McCallum High School, Austin, TX
Informational Graphics: Portfolio
1. Monica Boyles, The Phoenix, James W. Martin High School, Arlington, TX
2. Samantha Robarts, Lone Star, James Bowie High School, Austin, TX
3. Stevye Rose and Emma Walker, Tigrium, Holy Trinity Episcopal Academy, Melbourne, FL
Opening and Closing Spread Design
CM. Aleena Dewji, Talia Heidan and Ilana Perkins, Cornerstones, The Hockaday School, Dallas, TX
Division Page Design
2. Talia Heidan and Ilana Perkins, Cornerstones, The Hockaday School, Dallas, TX
3. Brooke Jackson, The Arena, Legacy High School, Mansfield, TX
CM. Olivia Brady, Mnemosyne, Stratford High School, Houston, TX
Feature Presentation
2.  Shelby Warner, “Day in the Life,” The Arena, Legacy High School, Mansfield, TX
3. Chloe Todd, “Imperfect Counting,” The Bard, Hill Country Christian School, Austin, TX
Student Life Spread: One Spread
CM. Evan Killion, “Trips,” Tigrium, Holy Trinity Episcopal Academy, Melbourne, FL
Student Life Spread: Multi-page Spread
1. Allison McCain and Jacquie Rodriguez, “Homecoming,” The Lonestar, Vista Ridge High school, Cedar Park, TX
CM. Anna Roberts and Shelby Warner, “Pink Fest, The Arena, Legacy High School, Mansfield, TX
Sports Spread: One Spread
3. Chloe Shelby, “Back on Track,” The Talon, Hendrickson High School, Pflugerville, TX
CM. Anna Roberts, “Varsity Girls Soccer,” The Arena, Legacy High School, Mansfield, TX
Sports Spread: Multi-page Spread

2. Lindsey Buggi and Jacie Knapp, “Base-Ballin,” Tracks, Cedar Park High School, Cedar Park, TX;
CM. Karla Flores and Sloan Rhodes, “Uniting to Conquer,” The Palm Echo, Miami Palmetto Senior High School, Miami, FL
Academic Spread: One Spread
CM. Lauren Hewa, “College Bound,” The Bard, Hill Country Christian School, Austin, TX
Academic Spread: Multi-page Spread
3. Staff, “Club & Academics,” The Arena, Legacy High School, Mansfield, TX
People Spread with Mug Photos
CM. Kennedy Schuelke, “Breaking News,” The Knight, McCallum High School, Austin, TX
People Spreads without Mug Photos One Spread
CM. Talia Meidan and Ilana Perkins, “Beyond the Classroom,” Cornerstones, The Hockaday School, Dallas, TX
People Spreads without Mug Photos: Multi-page Spread
CM. Cassie Colby, Alexander Devictoria, Kylie Rasplacka, “Combine,” Sword & Shield, Saugus High School, Saugus, CA
Organization or Greeks Spread: One Spread
1. Jonathan Innis, “Yearbook Staff Colophon,” The Bard, Hill Country Christian School, Austin, TX
CM. Jason Link, “Not All Who Wonder,” The Talon, Hendrickson High School, Pflugerville, TX
Design Portfolio
1.  Talia Meidan and Ilana Perkins, Cornerstones, The Hockaday School, Dallas, TX
3. Halee Jorgensen, The Lonestar, Vista Ridge High School, Cedar Park, TX
CM. Samanta Harwood, The Knight, McCallum High School, Austin, TX

CSPA Names 2017 College Gold Circle Award Winners

Columbia Scholastic Press recently announced its 2017 Gold Circle Awards for college yearbooks. Gold Circle Awards, presented by the Columbia Scholastic Press Association, recognize superior work by individual student journalists. Judges, experienced journalists and educators, evaluate entries in thirty-nine yearbook categories that include writing, design, photography and concept produced in 2016. Congratulations to these Balfour students for their outstanding work!

Feature writing: Student Life
1. Davian Hopkins, “Discovering Diversity,” La Ventana, Texas Tech University, Lubbock, TX
3. Davian Hopkins, “Masked with Art,” La Ventana, Texas Tech University, Lubbock, TX
CM. Lauren Friederman, “Making a Difference,” Baylor Roundup, Baylor University, Waco, TX
CM. Kaitlin Montgomery, “Learning Two is Better Thank One,” Agromeck, North Carolina State University, Raleigh, NC
Sports Reporting
3. Emily Eidelman, “Run,” Ibis, University of Miami, Coral Gables, FL
CM. Lauren Friederman, “Refuse to Lose,” Roundup, Baylor University, Waco, TX
CM. Emily Eidelman, “Tee Time,” Ibis, University of Miami, Coral Gables, FL
Sports Feature Writing
1. Jeremy Krakosky, “Breaking Barriers,” La Ventana, Texas Tech University, Lubbock, TX
2. Kaitlin Montgomery, “Griff Wilson,” Agromeck, North Carolina State University, Raleigh, NC
3. Justina Coronel and Emily Eidelman, “Adidas and the University of Miami Team Up,” Ibis, University of Miami, Coral Gables, FL
Academic Writing
3. Kayley Smith, “Dedman College,” Rotunda, Southern Methodist University, Dallas, TX
CM. Kaitlin Castillo and Sabrina Cheikhali, “Encore: Do You Want More?” Ibis, University of Miami, Coral Gables, FL
Organization/Greek Writing
1. Jonna Hewitt, “Define Your Line,” La Ventana, Texas Tech University, Lubbock, TX
2. Eliza Eisenhardt, “Concert Controversy,” Agromeck, North Carolina State University, Raleigh, NC
CM. Jonna Hewitt, “Ushering in Change,” La Ventana, Texas Tech University, Lubbock, TX
CM. Kaitlin York, “New Addition,” La Ventana, Texas Tech University, Lubbock, TX
Personality Profile
2. Kaitlin Castillo and Sabrina Cheikhali, “A Day in the Life,” Ibis, University of Miami, Coral Gables, FL
Sidebar Writing
1. Emily Eidelman, “Muscle Memory,” Ibis, University of Miami, Coral Gables, FL
2. Kaitlin Castillo and Sabrina Cheikhali, “Charlie Watts,” Ibis, University of Miami, Coral Gables, FL
3. Kaitlin Castillo, “Work is Worth It,” Ibis, University of Miami, Coral Gables, FL
Headline Writing
1. Casey Lue and Katya Sarria, Ibis, University of Miami, Coral Gables, FL
Caption/Cutline Writing
1. Kaitlin Castillo and Sabrina Cheikhali, Ibis, University of Miami, Coral Gables, FL
Alternative Story Form
1. Kaitlin Castillo, Sabrina Cheikhali and Caey Lue, “Road to Clinicals,” Ibis, University of Miami, Coral Gables, FL
2. Emily Hicks, Bear with Us,” Roundup, Baylor University, Waco, TX
3. Kaitlin Castillo and Catya Sarria, “I Graduate, Now What?,” Ibis, University of Miami, Coral Gables, FL
CM. Kaitlin Castillo, Sabrina Cheikhali and Catya Sarria, “By the Numbers,” Ibis, University of Miami, Coral Gables, FL
Theme and Concept
2. Staff, Ibis, University of Miami, Coral Gables, FL
3. Hannah Neumann, Roundup, Baylor University, Waco, TX
Cover Design
1. Emily Eidelman and Katya Sarria, Ibis, University of Miami, Coral Gables, FL
2. Hannah Neumann, Roundup, Baylor University, Waco, TX
Endsheets
1. Gabby Kempter and Cameron Love, Talisman, Western Kentucky University, Bowling Green, KY
2. Molly Donovan, Agromeck, North Carolina State University, Raleigh, NC
3. Staff, Ibis, University of Miami, Coral Gables, FL
Title Page
1. Emily Eidelman, Ibis, University of Miami, Coral Gables, FL
3. Hannah Neuman, Roundup, Baylor University, Waco, TX
Table of Contents
1. Staff, Ibis, University of Miami, Coral Gables, FL
Sports Action Photo
1. Kai McNeil, “UNC Game,” Agromeck, North Carolina State University, Raleigh, NC
CM. Duncan Stanley, “Fournette Forges Ahead,” La Ventana, Texas Tech University, Lubbock, TX
CM. Duncan Stanley, “Gray Skies,” La Ventana, Texas Tech University, Lubbock, TX
Sports Feature Photo
2. Ben Salama, “Opener,” Agromeck, North Carolina State University, Raleigh, NC
3. Kirby Crumpler, “Through the Smoke,” La Ventana, Texas Tech University, Lubbock, TX
CM. Duncan Stanley, “Tortilla Toss,” La Ventana, Texas Tech University, Lubbock, TX
Feature Photo
2. Chris Allen, “Molten Masterpiece,” Roundup, Baylor University, Waco, TX
CM. Justin Rex, “Carol of Lights,” La Ventana, Texas Tech University, Lubbock, TX
CM. Derrick Spencer, “ROTC Ceremony,” La Ventana, Texas Tech University, Lubbock, TX
Photo Illustration: Single Image
1. Katya Sarria, “Batter Up,” Ibis, University of Miami, Coral Gables, FL
2. Katya Sarria, “Downright Smashin’,” Ibis, University of Miami, Coral Gables, FL
3. Sean Cummings, “In a Galaxy Far, Far Away,” Sooner, University of Oklahoma, Norman, OK
Photo Portfolio
1. Kai McNeil, Agromeck, North Carolina State University, Raleigh, NC
2. Sean Cummings, Sooner, University of Oklahoma, Norman, OK
3. Chris Allen, Roundup, Baylor University, Waco, TX
Index
1. Staff, Ibis, University of Miami, Coral Gables, FL
Informational Graphics: Single
1. Casey Lue, “Steps to Success,” Ibis, University of Miami, Coral Gables, FL
2. Casey Lue, “Road to Clinicals,” Ibis, University of Miami, Coral Gables, FL
3. Casey Lue, “Creating Your Hurricane,” Ibis, University of Miami, Coral Gables, FL
CM. Emily Hicks, “Big 12 Conference Rankings,” Roundup, Baylor University, Waco, TX
CM. Amanda Pearlswig, “Same-Sex Marriage,” Agromeck, North Carolina State University, Raleigh, NC
CM. Katya Sarria, “It’s Great to Be a Miami Hurricane,” Ibis, University of Miami, Coral Gables, FL
Informational Graphics: Portfolio
1. Casey Lue, Ibis, University of Miami, Coral Gables, FL
2. Katya Sarria, Ibis, University of Miami, Coral Gables, FL
3. Molly Donovan, Agromeck, North Carolina State University, Raleigh, NC
Opening and Closing Spread Design
2. Staff, Ibis, University of Miami, Coral Gables, FL
3. Hannah Neumann, Roundup, Baylor University, Waco, TX
Division Page Design
3. Davian Hopkins, La Ventana, Texas Tech University, Lubbock, TX
Feature Presentation
1. Staff, “A Day in the Life,” Ibis, University of Miami, Coral Gables, FL
3. Staff, “By the Numbers,” Ibis, University of Miami, Coral Gables, FL
CM. Chris Coyne, Calley Ellison and Jessie King,” Rotunda, Southern Methodist University, Dallas, TX
CM. Staff, “It’s the Final Countdown,” Ibis, University of Miami, Coral Gables, FL
CM. Staff, “Just Turned 21,” Ibis, University of Miami, Coral Gables, FL
Student Life Spread: One Spread
1. Kaitlin Castillo, Rori Kotch and Alize Ramirez, Guys and Dolls,” Ibis, University of Miami, Coral Gables, FL
2. Davian Hopkins and Victoria Lainez, “Suffering in Silence,” La Ventana, Texas Tech University, Lubbock, TX
3. Victoria Lainez, “Academic Achievers,” La Ventana, Texas Tech University, Lubbock, TX
CM. Staff, “Freshman Favorite,” Ibis, University of Miami, Coral Gables, FL
Student Life Spread: Multi-page Spread
1. Staff, “Homecoming,” Ibis, University of Miami, Coral Gables, FL
2. Davian Hopkins and Talia Quigley, “JAB Fest,” La Ventana, Texas Tech University, Lubbock, TX
3. Davian Hopkins, “Discovering Diversity,” La Ventana, Texas Tech University, Lubbock, TX
Sports Spread: One Spread
2. Staff, “’Canes vs. ‘Noles,” Ibis, University of Miami, Coral Gables, FL
3. McKenzi Morris, “Serving Justis,” La Ventana, Texas Tech University, Lubbock, TX
CM. Emily Hicks, “Redemption,” Roundup, Baylor University, Waco, TX
CM. Staff, “Just Keep Swimming,” Ibis, University of Miami, Coral Gables, FL
CM. Emily Eidelman, “Go for the Gold,” Ibis, University of Miami, Coral Gables, FL
Sports Spread: Multi-page Spread
1. Rachel Campbell and Mason Cullen, “Revenge Tour,” Ibis, University of Miami, Coral Gables, FL
2. Staff, “Baseball,” Ibis, University of Miami, Coral Gables, FL
Academic Spread: One Spread
1. Staff, “A Day in the Life,” Roundup, Baylor University, Waco, TX
CM. Marcus Mauerer, “A Whole New World,” Roundup, Baylor University, Waco, TX
CM. Staff, “Road to Clinicals,” Roundup, Baylor University, Waco, TX
CM. Staff, “By the Numbers,” Roundup, Baylor University, Waco, TX
Academic Spread: Multi-page Spread
1. Katya Sarria, “Edward T. Foote II,” Ibis, University of Miami, Coral Gables, FL.
People Spread with Mug Photos
1. Staff, “Seniors,” Ibis, University of Miami, Coral Gables, FL
2. Staff, “Underclassmen,” Ibis, University of Miami, Coral Gables, FL.
People Spreads without Mug Photos One Spread
1. Talia Quigley, “Time Wilson,” La Ventana, Texas Tech University, Lubbock, TX
3. Staff, “Hetch,” Ibis, University of Miami, Coral Gables, FL
People spreads without mug photos: multi-page spread
1. Staff, “American Students/ International Students,” Ibis, University of Miami, Coral Gables, FL
Organization or Greeks Spread: One Spread
1. Staff, “Marching into New Gear,” Ibis, University of Miami, Coral Gables, FL
2. Chloe Calloway, “Arts NC State,” Argomeck, North Carolina State University, Raleigh, NC
3. Staff, “Mix It UCP,” Ibis, University of Miami, Coral Gables, FL
CM. Madison Green, “Wrapped in Tradition,” La Ventana, Texas Tech University, Lubbock, TX
CM. Staff, “It was in the Cars,” Ibis, University of Miami, Coral Gables, FL
CM. Staff, “Alpha Delta Pi,” Ibis, University of Miami, Coral Gables, FL
Organization or Greeks Spread: Multi-page Spread
2. Staff, “Alpha Delta Pi,” Ibis, University of Miami, Coral Gables, FL
Design Portfolio
1. Casey Lue, Ibis, University of Miami, Coral Gables, FL
2. Molly Donovan, Agromeck, North Carolina State University, Raleigh, NC
3. Katya Sarria, Ibis, University of Miami, Coral Gables, FL

Go for the goal: team photos & scores

 

Picture book. Memory book. Record book. Historical book. While we often focus on the photo and memory functions of the yearbook, it’s important to remember it is the only permanent record of the school year. It’s essential to include team photos and scores in the book.

Team photos: In the best-case scenario, the portrait photographer or a local photographer takes the team photos. Contact the photographer directly, asking for photos already taken and the dates for upcoming team shots. This will also ensure spring sports take their photos in time for the final yearbook deadline. If parents or several photographers help with team photos, make sure to contact them quickly to obtain the needed photos by the final deadline.

Names: Unless a staffer attends every team photo session, you’ll gather names after the pictures are taken. To help with name recognition, identify athletes during the season. (It’s really hard for football coaches to remember a freshman player who transferred after the third week when you ask for his name in March.) Ask for a roster at the beginning of the season to make name identification easier. Another option is to provide printouts of the photos to the coaches to ID athletes. Often, student managers assist with team photos, especially with large teams like football. Make sure to check for name changes and spelling errors.

Scores: It can be tough to track down scores if you didn’t keep up with it during the season. Or worse, the team had a rough season and the coach doesn’t want to share losing scores. To avoid this, assign a student to keep track of scores every week. Print out the schedule and add the score by the game, use the score sheet (from Balfour’s yearbook curriculum) or keep a Google doc with the scores. If your school uses maxpreps.com or a Twitter account to record scores, check it regularly to update your team’s record and scores. Another option is to have a staffer take a picture of the scorebook at the end of the season.

Feeling overwhelmed? If you’ve never included scores before, consider taking it slow. Maybe include the schedule this year, then add varsity scores the next. If space is an issue, run only the district or conference scores with the overall record. Build each year to eventually include scores for all teams.

Bonus tip: A pre-season survey can make collecting information easier. Go for the goal!

What’s a Colophon?

Providing details about a book’s publication, colophons have been included in books and manuscripts as early as the 6th century. Today, a colophon provides a description of printing notes relevant to the yearbook.

Located at the end of the book, it gives facts about the publishing process including production and technology details. It should include information on:

  • Publishing: volume number, staff name, high school, city, state and publisher
  • Theme: theme concept, when and where it was developed
  • Production: number of pages, cover and endsheet materials, paper stock, computers and software used
  • Sales: book sales, book cost, ad costs
  • Graphics: fonts and colors
  • Photography: portrait photographers, staff photos, cameras
  • Awards: state and national recognition
  • Acknowledgments: names of people who supported the staff

Staffs may also include policies regarding portraits, group shots and sensitive issues (death), etc. A colophon can run at the end of the ads or index section, or possibly on the back endsheet.

 

Staffs often place the colophon on a spread with their staff list, editor’s note and pictures. Use the editor’s note to talk about the significance of the theme or the concept’s evolution. Explain how the staff overcame obstacles (weather events, computer crashes, etc.) and thank the staffers and adviser for their hard work. Remember, it took help to create that beautiful book.

 

Bonus tip: Here’s how four staffs presented their colophons in 2016.